My Voicemail isn’t Working – Fabulous!

For the last six weeks, my voicemail hasn’t been working on my mobile. For a sole trader, you would think that would be a disaster. Well, I must tell you I am very happy about it.

Can it be fixed? Yes, easily with one phone call to O2. So why haven’t I spent the 15 minutes doing just that? It’s because I am relishing the tranquillity and discipline.

We have generally become too reliant on our mobiles and speedy communication. A bold statement I realise from a pretty switched-on business person but I realise for me it is all too disruptive. For instance, it is far too easy for someone to quickly leave a voicemail and think they can tick one more piece of communication off their list. All they’ve done is create extra work for me.

A lot of the time I can’t understand much of the voicemail message. There is either noise on the line or around me, the caller has spoken too quickly or rambled or sometimes the message just gets cuts off. It is so frustrating and normally means I then must phone the caller back to figure out the reason for the call and that results in a detailed conversation there and then when it isn’t necessarily the most convenient time. I also sometimes forget to call back if I can’t do it immediately which then results in another phone contact.

Often you will find there was no urgency for the call. Indeed, they can be unwanted sales calls. In my opinion, I believe an email is still the best way to communicate for business. It allows me to clearly understand the reason for the contact and provide a timely, thoughtful response.

I can hear many of your shouting that just shifts the burden to a very full inbox. I get it and, yes, I can easily get frustrated by too many emails too. It isn’t necessary to send a ‘thank you’ after you think you've completed an email communication. Overall though, I am a disciplined person when it comes to my emails and I can prioritise my responses. And I hope it ultimately provides the same to those who have sent them.

I should admit I just made the call to O2 to fix the problem. Seems it is a bit of a complicated issue and will require an engineer but I have been assured that it will be sorted within 5 days. This doesn’t mean I’ve gone back on my desire for a more peaceful voicemail-life. Even fixed, I still have control as to when to turn the message system on or not and believe I will be managing just that! If you want to get my best attention, send me an email please as the first point of contact. I thank you.

No one listens – including me!

We are consumed by our mobiles, iPads, social media and all things digital. That in itself is not really news. What I have just realised is how much we don’t actually listen to what others are saying because we are so engrossed in our own digital worlds.

How has this suddenly dawned on me? It was because of a story my mother was telling a friend of mine. She was recanting how if it wasn’t for my aunt intervening she may never have given my father a second chance at the tender age of 16. I thought I knew most things about my parents and I am sure my mother has told that story before but I wasn’t paying attention. With so much on my mind and calls and emails constantly pinging on my devices, I didn’t listen. And now that my mother is elderly and frail, I realise just how important it is to take in all this information.

This isn’t really about just taking in my gorgeous mom’s recollections. It is a sudden lightning bolt that my attention span has been diminishing as time goes by.  How many of you have gone to a lecture or even a meeting and kept an eye on your mobile? How many of you have had lunch with a good friend telling you their problems and your phone was face up on the table? Perhaps you have answered a business call while sitting at your desk with one eye still on your emails or reading Facebook? Is your iPad sitting on your sofa next to you while you watch tv?

There are very few view people I know who couldn’t say ‘yes’ to at least one of those questions. I do know some people who shun mobiles and emails almost completely and happily but they are few and far between. And perhaps to generalise, the younger you are the less you are conditioned to listen well.

Think of how much you are missing out. In an age of information overload, try simply taking in the things your family and friends are telling you. That goes for work colleagues and customers too. Listen well, listen intently and you may just be surprised to hear what you’ve been missing. I’m learning to walk away from my mobile and computers for a number of hours a day. Maybe baby steps but it feels good to realise I haven’t actually missed anything really important in that time. It also means I am starting to slowly absorb the small stuff I have grown to ignore. 

Saying ‘No’ can be a Good Thing

In my many years of working and being in business, I had always thought that you never say ‘no’ to any customer or potential customers (apart from the most ridiculous requests). I think I married that along with the ‘customers always right whatever’ philosophy in my psyche. Last year, though, I thought I would try a few ‘noes’ and the result was I lost no business but gained a bit of professional happiness and confidence.

Very often the more you give, the more someone takes. I don’t blame anyone for that for it is the person giving that has allowed the situation to happen. If you are worth your weight though then your clients and friends will take whatever you give. I don’t suggest you short change anyone but I think it is fair to set boundaries and keep to them.

Take for instance after hour or weekend calls and emails. I used to jump on all emails no matter when they came in. I always seem to have my mobile or iPad to hand even when I am relaxing in front of the television or reading the newspaper. Last year I decided that my limit to replying was 6pm and anything after that time would get a response in the morning. Lo and behold, no one seemed to mind.

The same goes for meetings. I started telling new clients a few years ago what my hours of availability were and they did not include nights and weekends (without prior agreement for the odd time). That set my boundaries and hasn’t affected business one bit.

One of the hardest ‘noes’ is turning down a new business opportunity. I find saying no to anyone asking for my help very difficult but realistically you do need to understand what business you want to do and what that is worth. I have taken my fair share of work on that just doesn’t pay so I am learning the fine of art of turning down work. It isn’t always easy saying no in this case but when you do, it can be very empowering.  

All this goes a long way to achieving a better work-life balance. We all deserve our own space and me-time as well as contentment for what we do. Clients will understand this as long as it is clear from the outset. And think of it as doing them a favour too as you will be in a better place to help them and not waste time – you might also be teaching them the idea of doing the same.

It’s the Content, Stupid

10 February 2015

Remember that famous slogan from Bill Clinton’s Presidential campaign? Allegedly it was “It’s the economy, stupid”.  The gist being he could talk about all the issues you can imagine but in the end, people would decide who to vote for based on what he would do for their wallets.

It got me thinking that it’s similar with Social Media. You can be good at all the tips & tricks of the Social Media channels but in the end of the day, it’s simply what you are talking about that cuts through. When I do a Social Media strategy for a client, I definitely focus on content and keywords but probably not enough. I intend on doing more.

It may sound logical but I’ve come across so many people who struggle with what to say in their tweets and posts. While lots rely on pictures to do the talking, which do make for engaging posts, I believe it is what you say with those images and how you say it that really counts.

I’ve noticed in recent months on Facebook that my personal posts, with short and ‘nice’ or funny stories, get the most reaction. I don’t post with an image and I often think at the time they are too long but I am amazed at the reaction. Seems I’ve either tugged at someone’s heart strings or I’ve told a funny anecdote that others can relate to and that’s what gets a response.

As with email marketing, a headline can make or break you. Funny, ironic, sarcastic or a little bit rude (just a bit) works a treat in getting people’s attention. If you don’t require a title, then a short intro sentence using those sorts of tones should work too. Just think about how you might react if you are in the receiving line.  How many emails do you ignore every day and which ones get your attention.

In thinking about content, I tell clients who are stuck for ideas, start with a calendar. Use an A3 sheet of paper and split by the twelve months and plot the usual big holidays first e.g. Christmas, Easter, bank holidays etc. Then do a bit of research to find out some unusual holidays (e.g. ‘National Cheese Day’ ‘Dogs go to work with owners Day’ and similar) and stick those in the calendar. Then consider key dates specific to your industry. If you’re in travel and tourism, think about the high travel season or type of holiday relevant to the time of the year e.g. beach, skiing, day’s out. Or research all the main industry shows and events. FAQs make great content. Keep filling in your calendar and suddenly you have twelve months of content, without much effort, planned.

Do think laterally too in terms of content. Don’t just talk about your own industry or business – figure out how you can take advantage of a totally unrelated topic and turn it into something relevant for you and your business. The Chelsea Flower Show may not seem an obvious connection to an Osteopath but if you just think about all those gardeners bending down and making their displays, well sure you can imagine there might be some very sore backs. Suddenly, you’ve got an interesting story with a link. And you can be sure the Chelsea Flower Show will be trending all over social media (don’t forget to use those Hashtags!).

Finishing off, I remember another famous saying ‘Content is King’. I certainly think so – in fact it’s true royalty!